---
title: "How to Set Up Social Media Post Approvals in Karobar | Karobar"
url: https://karobar.io/help/set-up-post-approvals
language: en
description: "Choose which teammates post directly and which need approval, then approve posts, send them back with notes, or edit and post them yourself."
---

[Help center](https://karobar.io/support) · Social Content

# Set up social media post approvals

Decide who posts directly, and approve or send back your team's posts.

Updated 14 October 2026

Approvals let a teammate prepare posts while you, or someone you trust, signs them off before they go out. You decide per person who can post directly and who needs approval.

## 1. Choose who needs approval

1. Open **Settings → Teams** and edit the team member.
2. In **Module access**, open **Social Content**.
3. Under **Posting**, choose **Post directly** (their posts go out as they schedule them) or **Needs approval** (their posts wait until you or an approver says yes).
4. Switch on **Approve others' posts** for anyone who should approve the team's posts.

The account owner never needs approval and can always approve. New to teams? Start with [Add team members](https://karobar.io/help/add-your-team).

## 2. What a team member does

They write the post as usual and press **Send for approval**. Until it is approved they can still change it. If it comes back with notes, it shows under **Sent back** with what to change; they press **Make the changes**, then **Update for review**.

## 3. Approve, send back, or edit and post

Posts waiting for you are in **Needs review** in Social Content, and the home screen shows how many are waiting. Open one to see:

- Whether it is ready to go out on every account, checked against each network's rules.
- **What changed since the last version:** new photos, a different time, accounts added or removed, captions changed for a network.
- A **Conversation** to ask a question or leave a note.

Then choose **Approve** (it posts or schedules as planned), **Send back** with your notes, or **Edit and post** to fix it yourself. If its time has passed, approving posts it right away.

Changes after approval

If someone changes an approved post, or moves it on the calendar, it goes back for approval.

## Background reading

- [How to run Instagram, WhatsApp and TikTok messages from one inbox](https://karobar.io/guides/one-inbox-instagram-whatsapp-tiktok)

FAQ

## Questions? Answers.

Any other questions? [Ask support](https://karobar.io/support).

### Can more than one person approve posts?

Yes. Switch on Approve others' posts for each person who should approve. Any of them can approve a waiting post.

### Does the team member see why a post was sent back?

Yes. Your notes appear on the post under Sent back, along with the post's conversation.

## More help: Social Content

- [Create and schedule a social media post Write once, adjust per network, add photos or video, and post now or later. Read](https://karobar.io/help/schedule-a-social-media-post)
- [Use the content calendar Find, move and fix your posts by month, week, day or list. Read](https://karobar.io/help/use-the-content-calendar)
- [Set up your brand kit Logo, colours, fonts and tone, so Karobar AI writes and designs like you. Read](https://karobar.io/help/set-up-your-brand-kit)
- [Use the media library and photo editor Folders for your files, plus crop, trim, cover, alt text and tags. Read](https://karobar.io/help/media-library-and-editor)
- [Enhance product photos with AI Fix light and framing, or place your product in a new scene. Read](https://karobar.io/help/enhance-product-photos-with-ai)
- [Bulk upload social media posts from a spreadsheet Schedule up to 500 posts at once from a CSV file. Read](https://karobar.io/help/bulk-upload-social-media-posts)

Keep going

## What to look at next

[Plan, approve and publish posts on every network One calendar for Facebook, Instagram, TikTok, LinkedIn, YouTube and your Google Business Profile. Write the po… Learn more](https://karobar.io/features/social-content)[A shared team inbox: grow without the scramble One shop, a whole team, from a phone. As messages grow, invite staff, give every chat a clear owner, and let e… Learn more](https://karobar.io/features/scale-with-team)